It is now time for all registered Florida corporations and limited liability companies (LLC’s) to file their Annual Report with the State of Florida. To maintain an “active status” with the Department of State, corporations and LLC’s must file an Annual Report with the Florida Division of Corporations by May 1st.
The Annual Report is not a financial statement; its purpose is to confirm or make any necessary updates to basic information about the company on the Division of Corporations records. Business entities must file an Annual Report even if no changes need to be made to the company’s information.
Through the Annual Report process, you can:
- Add, delete or change the names and/or addresses of the company’s principals
- Change the company’s registered agent and registered office address
- Change the company’s principal office address and mailing address
- Add or update your company’s Federal Employer Identification Number (FEIN)
You cannot change the company’s name through the Annual Report process. You must file an amendment with the Division of Corporations to change a company name, and the name change amendment cannot be done online.
The State of Florida will not send you a notice in the mail reminding you to file your Annual Report. The only notice the state will send is an email to the email address the Division of Corporations has on file for your company. There is a link in the email that takes you directly to the state’s official website at sunbiz.org.
All Annual Reports must be filed online. To file, go to sunbiz.org. Make sure the page displayed on your computer says “An official State of Florida website“ at the top of the page. Under the tab that says “Manage/Change Existing Business,” click on the link that says “File Annual Report.” From this page, you can either file your Annual Report or view step-by-step instructions on how to file.
To complete your Annual Report, you will need the following:
- Your company’s document number. This is a number that was assigned to your company by the Division of Corporations when you first created your business entity. It will be in the email notice you should have already received from the Division of Corporations, or you can find your company’s document number by going to sunbiz.org and clicking on “Manage/Change Existing Business” and then clicking the “Search Corporations’ Records” on the right-hand side of the screen and searching by your company’s name.
- Your company’s Federal Employer Identification Number (FEIN), if applicable.
- A valid email address that is regularly monitored.
- A major credit card.
For corporations, the cost to file an Annual Report is $150, if filed by May 1st. For LLC’s, the filing fee is $138.75, if filed by May 1st. Payment can be made online using Visa, MasterCard, American Express or Discover, and Visa and MasterCard debit cards are also accepted.
If the Annual Report is filed after May 1st, the state assesses a mandatory $400 late fee which cannot be waived, even if you did not receive your email reminder from the state.
Once you have submitted your Annual Report online and it is processed by the Division of Corporations (usually within 24 hours), it will be immediately available on sunbiz.org and you can download a copy of your Annual Report free of charge.
For more information on how to file your Annual Report, you can email the Division of Corporations at email@example.com, or call the FUBA offices at 800-262-4483 and ask for Lance, Karen or Erin.