State and federal law (409.2576, Florida Statutes and 42 United States Code 653A) require Florida employers to report newly-hired and re-hired employees to the Florida New Hire Reporting Center within 20 days of the employee’s start date.
Why do I have to report new hires? Florida law requires this reporting because it helps with collection of child support. New hire information can also be used to detect and prevent fraudulent payment of unemployment compensation and workers’ compensation benefits.
Which employees do I have to report?
- New Employees. Employers must report all employees who reside or work in the State of Florida. Employees should be reported even if they work only one day before being terminated.
- Re-Hires or Re-Called Employees. Employers must also report re-hires, employees who return to work after having been separated from employment for at least 60 days (such as employees coming back to work after having been laid off, furloughed, granted a leave without pay, or terminated from employment).
- Temporary Employees. You do not have to report temporary employees you hire from a temp agency. The temp agency is responsible for reporting these employees, as they are employees of the agency.
Do I need to report an employee who worked for a couple of hours or days and then quit? Yes, if the employee filled out a W-4 form but only worked for a few hours, that employee must still be reported as a new hire.
Do Independent Contractors (1099’s) have to be reported? No, you do not have to report independent contractors your business uses.
What information do I have to report?
- Employer’s FEIN, Name and Address
- Employee’s Name
- Employee’s Address
- Employee’s Social Security Number
- Employee’s Date of Hire
Where do I report this information? You can report online at newhire.state.fl.us. You can also use the paper Florida New Hire Reporting Form (a separate form is needed for each employee) and file the information via mail or fax.
If I take over a business, do I have to report all of the employees? If the FEIN used to report the quarterly wage information does not change, then no, not if these employees have previously been reported. If you are unsure if employees have been previously reported, the state recommends reporting any employee hired within the last 180 days. But you must report any newly-hired employee who is hired after the date you took over the business. If the FEIN used to report the quarterly wage information does change, then yes, you have to report all of the employees again.
Do I need to report terminated employees as well? No, only new hires and re-hires are required to be reported.
What if I have questions about new hire reporting? You can call the Florida New Hire Reporting Center toll-free at or 888-854-4791. You can also visit newhire.state.fl.us to find more detailed information and download forms.