Don't be the Victim of Annual Minutes Scam
Two companies, Compliance Services and Corporate Records Service, are targeting small businesses with mailed notices offering to file “Annual Minutes” for a fee of $125. Please watch out: you do not have to pay anyone to prepare or file your corporation’s minutes! And while corporations are required by Florida law to keep minutes of their corporate meetings, minutes do not have to be filed with any agency of the State of Florida.
These companies have mailed forms to thousands of small businesses in Florida – the letters are in green envelopes and say “Important – Annual Minutes Requirement Statement” on the front of the envelope. Inside is a form titled “2012 Annual Minutes Records Form” (from Corporate Records Service) or one called “Annual Minutes Requirement Statement” (from Compliance Services) that looks like an official government document and asks for $125. To see what these documents look like, click on the links:
>>Click here to see the form from Corporate Records Service.<<
>>Click here to see the form from Compliance Services.<<
Please be aware: While this mail looks like an official government form, it is definitely not. Corporations are required to keep minutes of their corporate meetings, but you don’t have to pay someone to prepare your corporate minutes.
These companies seem to trying to confuse businesses that have to file an Annual Report with the state into thinking that they need to pay one of these companies to prepare and file their minutes. Please do not confuse a notice from Compliance Services or Corporate Records Service with the legitimate requirement that corporations and LLC’s must file an Annual Report each year with the Division of Corporations to keep their entity’s information up-to-date. If your business is a corporation or LLC, it must file an Annual Report on the state’s official website at www.sunbiz.org by May 1st and pay the appropriate filing fee.
If you received this mail from Corporate Records Service or Compliance Services, the best thing to do is to throw it in the trash.
If you have any questions about these notices or your company’s Annual Report, please call the FUBA offices at 1-800-262-4483 and ask for Karen.
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