If your business received a PPP loan, you can apply to have the loan forgiven once you have spent it, so that you do not have to pay it back.
How to qualify for PPP forgiveness: You must have met the following conditions during the 8 to 24-week period after you got the loan:
- The loan was used to pay for payroll, rent, utility bills (electric, phone, internet, etc.), and certain supplier costs for your business.
- At least 60% of the PPP loan was used for payroll costs (employee salaries and wages, plus employee benefits such as health insurance and retirement premiums, and paid leave).
- You maintained your employees and their pay amount. If you laid off employees or reduced their pay, your forgiveness amount can be reduced.
When to apply for forgiveness: You can apply for forgiveness once you have spent the entire PPP loan amount, but you must apply within 10 months after the end of your 24-week covered period. To figure your deadline, count 24 weeks from the date you got the loan and then count 10 months from that date. If you miss this deadline, you will have to begin making loan payments to the bank that gave you the loan.
For example, if you received a PPP loan on June 1, 2020, you had until October 16, 2020 (24 weeks) to spend your loan. The deadline to apply for forgiveness of your loan is 10 months after that, which in this example is August 16, 2021.
How to apply for PPP forgiveness:
1. Contact the lender where you got your PPP loan. They will probably have a PPP forgiveness section on their website where you can fill out the appropriate forgiveness form and submit the required supporting documentation.
2. If your PPP loan was under $150,000, you will not need to provide any supporting documentation. You will just need to fill out a one-page forgiveness application that states your loan amount, the number of your employees, and the estimated amount of the PPP loan that your business spent on payroll costs.
3. If your PPP loan was over $150,000, the bank will want you to submit documentation to prove you spent at least 60% of the loan on payroll. (You can spend 100% of the PPP loan on payroll.)
Required payroll records are:
- Bank statements or payroll service reports showing the cash compensation paid to employees during your loan’s covered period, and
- The 941 payroll tax filings your business filed with the IRS and the quarterly RT-6 wage reports your business filed with the Florida Department of Revenue.
- Receipts or cancelled checks showing the amount of employer contributions made during the covered period to your employees’ health insurance and retirement plans. These records are required only if you are asking for forgiveness for these expenses.
If you are including non-payroll expenses in your forgiveness amount, you will also need:
- Business rent or lease payments: A copy of your current lease and receipts or cancelled checks verifying the payments.
- Business utility payments: Copies of invoices and receipts, cancelled checks, or account statements.
Your lender may require additional documentation. They should have a list of the required documentation on the forgiveness section of their website, so check before you start filling out your forgiveness application.